Built for Schools. Loved by Parents.
The simplest way for schools to manage activity payments and parent coordination.
SchoolaPay helps schools simplify payments, reminders, QR ticketing, receipts, and communication — all in one secure platform.
- Mobile-first
- QR Ticketing
- Digital Receipts
- Secure & Reliable
The Challenge
Managing school activities shouldn't be this hard.
Schools and parent coordinators often rely on outdated, fragmented tools that create more work and more confusion.
Manual payment tracking
WhatsApp coordination chaos
Spreadsheet administration
Lost receipts & confirmations
Parent follow-ups & reminders
Paper tickets & manual entry
Payment visibility issues
High administrative overhead
Event entry management
Our Solution
One platform. Total clarity.
SchoolaPay centralizes every part of your activity management workflow so schools save time, parents stay informed, and students have a better experience.
Mobile Payments
Parents pay securely from their phones.
Digital Receipts
Every payment is recorded and accessible.
QR Ticketing
Instant, secure entry to school events.
Admin Dashboard
Real-time visibility into payments, activities, and participation.
Smart Reminders
Automated notifications reduce manual follow-ups.
Attendance Tracking
Track attendance and participation with confidence.
How It Works
Designed to fit your existing workflow.
- 1
School creates an activity
Add activity details, fees, and schedule.
- 2
Parents receive a notification
Instant alerts about new activities and payments.
- 3
Parent completes payment
Secure mobile payment in just a few taps.
- 4
Receipt & QR ticket are generated
Instant digital receipt and unique QR ticket.
- 5
School validates attendance
Scan QR code and track participation in real time.
Powerful Features
Everything you need, in one platform.
Payments
Secure, mobile-first payments for every activity.
QR Ticketing
Unique QR tickets for fast and secure event entry.
Reminders
Automated reminders reduce follow-ups and no-shows.
Receipts
Digital receipts accessible anytime, anywhere.
Admin Dashboard
Real-time overview of payments, activities, and attendance.
Reconciliation
Simplify reporting and financial reconciliation.
Attendance Tracking
Track participation with accurate scan validation.
Parent Management
Manage multiple children and activities with ease.
QR Ticketing
Modern event access that saves time and increases security.
SchoolaPay generates unique QR tickets linked to confirmed payments, helping schools streamline event entry and improve attendance visibility.
- Faster Entry Reduce lines and speed up check-ins.
- Scan Validation Instantly verify tickets with secure scans.
- Reduced Duplicate Use Unique QR codes help prevent repeated scans.
- Attendance Visibility Track participation in real time.
- Offline Fallback Support validation even when connectivity is unstable.
Benefits for Everyone in the School Community
For Schools
- Improve operational efficiency
- Increase payment visibility
- Enhance parent communication
- Streamline activity management
For Finance/Admin Staff
- Easier reconciliation and reporting
- Reduce manual tracking
- Exportable financial records
- Better auditability
For Parents
- Simple, secure mobile payments
- Digital receipts on demand
- Manage all children in one place
- Stay informed with reminders
For Event Coordinators
- Fast check-ins with QR scanning
- Real-time attendance tracking
- Reduce entry errors
- Focus on a better event experience
Trust & Security
Your data. Your trust. Our responsibility.
We follow industry best practices to protect your school community and keep activity workflows clear, traceable, and controlled.
Payment Reliability
Clear transaction workflows and confirmation records.
Data Protection
Designed to protect parent and student information.
Auditability
Centralized logs, receipts, and reporting.
Permission Controls
Role-based access for school staff.
Operational Transparency
Visibility across payments, attendance, and activity workflows.
Pilot-Ready Proof
Built to measure what matters during school pilots.
Payment completion
Measured during pilot
Parent activation
Measured during pilot
Admin time saved
Measured during pilot
Scan validation success
Measured during pilot
Pilot testimonial placeholder
Use this space for feedback from school operations teams after the pilot program.
Pilot testimonial placeholder
Use this space for feedback from school operations teams after the pilot program.
Frequently asked questions.
Parents receive an activity notification and can complete payment from their mobile device. After payment, they receive a digital receipt and, when needed, a QR ticket.
Yes. Refund workflows can be handled through the school admin process, with clear records for finance and operations teams.
Each eligible activity or event can generate a unique QR ticket after payment confirmation. Staff can scan the ticket at entry to validate attendance and reduce duplicate use.
SchoolaPay is designed around secure payment workflows, role-based access, clear records, and responsible handling of parent and student information.
Yes. Parents can manage activities, payments, receipts, and tickets for multiple children from one account.
Schools can track payment status, participation, receipts, activity records, attendance scans, and reconciliation exports.
The onboarding flow is designed to be simple and mobile-first, helping parents connect to their child profile and view assigned activities quickly.
Yes. SchoolaPay is designed mobile-first for busy parents and staff who need quick access from their phones.
See SchoolaPay in action.
Let our team show you how SchoolaPay can simplify your school's activity management and payment workflow.
- We'll contact you within 1 business day
- Personalized demo for your school
- No commitment required